ARG Charter

ARG Charter

Article I.  The ARG and Its Role in the NCAR Ladder-Track Appointments Process

The Appointments Review Group (ARG) is a committee of NCAR Senior Scientists and Research Engineers charged by the NCAR Director to advise the NCAR Director on the suitability of candidates for appointment to Scientist III, Research Engineer III, Senior Scientist, and Senior Research Engineer positions. The Ladder-Track scientist and research engineer Appointments Process at NCAR provides the institution with the intellectual leadership necessary to identify, direct, and contribute to solving the most important and challenging problems in atmospheric and related sciences. 

Section 1. Governance

The ARG is governed by the NCAR Senior Scientists and Senior Research Engineers and the following documents:

A. Charter

The ARG Charter outlines the role of the ARG within the NCAR Ladder-Track Appointments Process and the relationship between the ARG and the NCAR Director.  The Charter also defines the process for adoption and amendment of the Charter.

B. Bylaws

The ARG Bylaws are the written rules of conduct and internal governance for the ARG including defining the roles and responsibilities of ARG officers, members, committee members, election of officers, selection of members, quorums, voting, and the process for adoption and amendment of the Bylaws. 

C. Standing Rules

The ARG Standing Rules are specific rules and procedures by which the ARG conducts its activities.  The process for adoption and amendment of the Standing Rules is given in the ARG Bylaws.

Section 2. Purposes

The ARG is empowered to:

  1. Define and conduct the process for reviewing nominations and making appointment recommendations to the NCAR Director.
  2. Periodically review the NCAR Scientific and Research Engineering Appointments Criteria and procedures and advise the NCAR Director on proposed changes

Section 3. Appointment Criteria

Recommendations and decisions regarding NCAR Ladder-Track Appointments shall be based on the criteria stated in the NCAR Scientific and Research Engineering Appointments Policy.

Article II. Relationship between NCAR Director and the ARG

Section 1. Fair and Equitable Process

The NCAR Director works with the ARG, NCAR Associate Directors, and the UCAR Board of Trustees to ensure a fair and equitable NCAR Ladder-Track appointment process consistent with UCAR/NCAR policies and the appointments criteria. 

Section 2. The NCAR Director's Role in the NCAR Ladder-Track Appointments Process

The NCAR Director, with input from the ARG, NCAR Management, and UCAR Human Resources, administers the NCAR Ladder-Track appointment process.  This includes the following:

  1. Issue the annual call for nominations and request the ARG to conduct a review and make appointment recommendations for each candidate.
  2. Specify and receive the promotion nominations materials and forward them to the ARG and NCAR Associate Directors as appropriate.
  3. Solicit letters of reference and, when needed, contact external referees on the behalf of the ARG and the nominating Laboratory or Observatory.
  4. Receive and make a decision on requests for withdrawal of nominations.
  5. Attend at least the ARG meeting at which the final recommendation vote is taken and receive the ARG recommendations.
  6. Make the final decision on promotion subject to Policy.
  7. Communicate the final appointment decision to the candidates.
  8. Request out of cycle expedited reviews by the ARG when necessary.
  9. Provide administrative staff and resource support to the ARG.
  10. Document any discussions or correspondence with the referee letter writers and disclose the summaries to the ARG.
  11. Provide an explanation to the ARG, consistent with UCAR policies, of any decision that is contrary to the recommendation of the ARG.

Article III. Adoption

Initial adoption of this Charter requires a majority vote by a quorum of two-thirds (2/3) of Senior Scientists and Senior Research Engineers and the approval of the NCAR Director.

Article IV. Amendment

This Charter may be amended as follows:

  1. Amendments to this Charter may be proposed by the NCAR Director, the ARG, the ARG Bylaws Committee, or by a group of five (5) Senior Scientists or Senior Research Engineers (the proposers). Proposals must include a rationale for the proposed amendment.
  2. Normally, amendments will be considered for adoption annually. 
  3. The ARG Bylaws Committee will review all proposed amendments.  The ARG Bylaws Committee shall assess the impacts of the proposed amendments and make recommendations.  They may also submit an alternative proposal for consideration.  The proposed amendments, the ARG Bylaws Committee recommendations and alternative proposals will be forwarded to NCAR Senior Scientists and Senior Research Engineers.
  4. The proposers may withdraw a proposed amendment at any time prior to final vote.
  5. The ARG Bylaws Committee Chair shall provide the complete text of proposed Charter amendments, Bylaws Committee recommendations, and rationale for the proposed amendment at least two weeks before the vote.
  6. Amendment of this Charter requires a two-thirds (2/3) positive vote by a quorum of one-half (1/2) of Senior Scientists and Senior Research Engineers and the approval of the NCAR Director.
  7. Amendments to this Charter become effective at the beginning of the following ARG cycle unless otherwise stipulated.

Article V. Definitions

The following definitions apply within this Charter:

ARG cycle – The one year sequence of ARG-related events that begins with the appointment of new members.

Laboratory or Observatory – The primary organizational unit of NCAR.

Ladder-Track scientific and research staff with Scientist I, Scientist II, Scientist III, Senior Scientist, Research Engineer I, Research Engineer II, Research Engineer III and Senior Research Engineer appointments

Referee – An external person asked to provide an evaluation of the suitability of an ARG candidate for the nominated position.