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In late August, the NCAR Director asks Lab/Observatory Directors to fill any open ARG member positions.
The Ladder-Track Appointment Review Administrator sets ARG Meeting dates with the NCAR Director, NCAR Deputy Director, and ARG Chair, after consulting calendars for AGU, AMS, and UCAR Board of Trustees meetings schedules and sets the calendar for the Ladder-Track Appointment Review Process. (To view the calendar, click here).
The NCAR Director issues the annual call to NCAR Associate Directors (ADs) for nominations for Scientist and Research Engineer Level III and Senior Level appointments and meets with each NCAR Associate Director to discuss their nominees prior to submitting the nomination materials, in order to discuss the candidate's role within the lab’s program and the AD's expectations for their future contributions.
The following materials are to be prepared by the nominating Lab/Observatory for each Candidate. Candidates are encouraged to participate in the development of the CV and publication list, two selected publications and overview, candidate seminar, and candidate bio.
Please refer to the following documents when preparing the nomination:
NCAR Scientific and Research Engineering Appointments Policy and Appointments Criteria for promotion to Level III and Senior level.
Initial Nomination Components (detailed guidance in Section 5):
Final Nomination Components (detailed guidance in Section 5):
Include dates of degrees, granting institution, and title of thesis.
Include post-doctoral appointments and fellowships, and other appointments.
Include models or instrumentation developed and a brief description.
Include educational, mentoring, editorial or advisory activities.
Include fellowships, appointments to professional groups, and prizes.
List proposals and grants on which the candidate was a PI or Co-PI. In the list, note the candidate's university PI or Co-I collaborators.
Use the American Meteorological Society format to prepare the publications list. "In press", "accepted", "submitted", and "in preparation" should be used as necessary to identify the current status of unpublished work. Publications should be numbered, beginning with the Candidate's earliest work first.
Thesis title, date, institution. Publications resulting from theses should be identified in the subsequent list by an asterisk. If the Master's thesis was also published, this should be included.
External refereed journal articles, including those accepted and in press.
Other external refereed publications, e.g. book chapters, synopses, reports, either published or in press.
Publications submitted or in preparation.
Internally refereed publications such as NCAR Technical Reports and Notes.
Non-refereed publications including conference presentations and papers, synopses of meetings, symposia, abstracts, popular press publications.
Copies of two published papers, selected by the Candidate, with a brief statement on how they relate to the Candidate's accomplishments.
One-page biography. (Click here for sample bio)
The initial list of external referees for each candidate is submitted by the Lab/Observatory as part of the initial nomination packet. At a minimum, a referee must have achieved a position equivalent to or more senior than the position for which the candidate is nominated. Full disclosure of any relationship between a proposed referee and the candidate is required. It is a conflict of interest for a proposed referee to be a thesis advisor of the candidate.
Refer to the ARG Standing Rules (II. B) for a complete description of referee letters.
To submit a referee name the following information is required:
Name and email address for ARG Investigative Committee Resource Person (Subject Matter Expert). The resource person is typically an NCAR Senior scientist or Research Engineer.
The narrative must address each aspect of the criteria for appointment as outlined in Policy 7-1, NCAR Scientific and Research Engineering Appointments. Organize the Narrative using the sections below:
- Research: Describe past areas of research conducted by the Candidate and any development of complex research capabilities.
- Accomplishments since the last promotion: Describe the candidate's accomplishments since the last promotion. Describe achievements including individual and collaborative research, model work, or development of instruments or software including exploitation of these tools for scientific research.
- Leadership and management duties: Describe leadership and management duties, and time spent in each area.
- Advising and/or Mentoring: Describe the candidate's advising and/or mentoring activities. Include the following sub-sections:
- Students: Describe relationships with graduate or undergraduate students (include the student's home institution affiliation) and any service on PhD committees.
- Student/Postdoc Publications: List candidate/mentee publications first-authored by the candidate's student collaborator or postdoctoral fellow, identifying each publication by number as labeled in the CV publication list.
- Community Service and Outreach: Describe the candidate's contributions to the external atmospheric sciences community, through professional service or education and outreach actvities.
- NCAR Appointments Criteria: Describe how the candidate's qualifications satisfy the NCAR Appointments Criteria. Provide an assessment of the case that summarizes the strengths and weaknesses of the candidate, and describe the rationale for positive recommendation to promote.
Provided by the Lab/Observatory Director, this statement describes the role the Candidate will play at the higher level of appointment; gives reasons for believing that the Candidate will be successful; and identifies expected future collaborations. NOTE: This document is not required by the ARG, but is required by the NCAR Director.
Describe the Candidate seminar including date, time, location, and title. As described in the ARG Standing Rules (Article VI. Section 1), "The seminar should focus on a specific scientific topic (rather than being a general summary of the Candidate’s career, although some historical context may be appropriate), and should be aimed at an audience consisting of NCAR scientists and research engineers from different disciplines."
The nominating lab/observatory will:
The Ladder-Track Appointment Review Administrator will:
|CV and publications list||x||x||x|
|Statement of Expectations||x|
|2 selected publications & overview||x||x||x|
|List of required and suggested referees||x|
|ARG Investigative Committee Final Reports||x|
|Recommendation Statement by the NCAR Director||x|
Any time after initial nomination submission and prior to final nomination submission, an NCAR Associate Director may decline to submit a final nomination by contacting the NCAR Director and informing him/her of the decision.
The NCAR Director shall first inform the ARG Chair and ARG Vice-Chair and then the ARG and ask the Ladder-Track Appointment Review Administrator to delete any nomination materials, letters, or data submitted to date.
If any referees have agreed to write a letter, the NCAR Director will write to each referee to thank them for participating and inform the referee of the decision not to complete the nomination at this time.
The ARG Chair will inform the ARG Investigative Committee if one has been appointed.
Declining to submit a final nomination does not disqualify a future nomination within the terms of the NCAR Scientific and Research Engineering Appointment Policy 7-1.
In rare instances, after a final nomination is submitted and before the ARG has voted on the case, the nominating NCAR Associate Director may request that a case be withdrawn from promotion consideration. To request a withdrawal, the NCAR Associate Director must submit a written request to the NCAR Director for his/her approval. The request should outline the circumstances that warrant the withdrawal.
If the NCAR Director approves the withdrawal, the NCAR Director will first inform the ARG Chair and ARG Vice-Chair and then the ARG and also ask the Ladder-Track Appointment Review Administrator to delete any nomination materials, reports, letters or data submitted to date.
The ARG Chair will inform the ARG Investigative Committee.
If the NCAR Director does not approve the withdrawal, the typical appointment review process will continue.
Withdrawing a case does not disqualify a future nomination within the terms of the NCAR Scientific and Research Engineering Appointment Policy 7-1.
For the first round of referee letters, the NCAR Director will solicit letters from the laboratory/observatory-required referee list for each candidate.
If a required referee by a nominating laboratory/observatory declines, the nominating NCAR Associate Director, in consultation with the NCAR Director, will select an alternate referee from the suggested list of names.
For the second round of referee letters, as defined in the ARG Standing rules (II.B), if a referee required by the ARG declines, the ARG chair and the AIC, in consultation with the NCAR Director, will select an alternate referee from the suggested list of names.
The Directorate is charged with managing the entire referee letter request and receipt process.
The Ladder-Track Appointments Review Administrator will monitor the status of letters received to date, remind referees of deadlines, and provide timely status reports to the NCAR Director and ARG Chair. The Ladder-Track Appointments Review Administrator will support the NCAR Director in following up on late letters.
All requests for letters and communication with external referees are conducted by the NCAR Director. Any documentation of a referee declining to write a letter will be posted to the ladder-track appointments review process web tool.
c. Minimum number of referee letters required by the NCAR Director
The typical minimum number of letters required by the NCAR Director for promotion consideration is 6 letters for a Level III candidate and 8 letters for a Senior-Level candidate. The NCAR Director and Ladder-Track Appointment Review Administrator will ensure that the minimum number of letters required by the NCAR Director is received.
The Ladder-Track Appointments Review Administrator coordinates the citation analyses in conjunction with the NCAR Library. Citation analyses are distributed via the ARG web site to nominating NCAR Associate Directors, ARG Members, AIC Members, and BOT Members.
The NCAR Director, NCAR Deputy Director, and NCAR Operations Director attend ARG Meetings as Observers. The Ladder-Track Appointment Review Administrator coordinates and supports all ARG meetings.
After the third ARG meeting, the NCAR Director presents approved Level III and Senior Level nominations at the annual May Board of Trustees (BOT) Meeting.
The NCAR Director will write a recommendation statement for Board of Trustees' review at their May meeting.
NCAR Scientific and Research Engineering Appointments Policy 7-1 (Procedures Section 6) outlines the process for setting salaries for Level III and Senior Level appointments. A summary of steps the nominator should follow is outlined below:
The nominating NCAR Associate Director may communicate a positive ARG recommendation to the candidate after the ARG's vote at the third meeting. (Details of the ARG vote results are confidential). Only the NCAR Director may communicate the final decision of the Boards of Trustees after their May meeting.
The Ladder-Track Appointment Review Administrator will schedule ARG Retreats and Senior Scientist and Research Engineer meetings. The administrator will also coordinate all meeting logistics, finalize agendas, and provide meeting notes.